Summer Camp

Published on 4th April 2017

Summer Camp 2017

Portsmouth VCC’s Summer Camp 2017 will take place at Okehampton Camp, Okehampton, Devon from Saturday 5 to Sunday 13 August 2017.   This is for both Royal Naval Cadets and Royal Marines Cadets, and includes the current recruits in R Coy 171.

Training Programme

The camp training programme will appear here soon, but you should assume that a field exercise, adventure training and local visits will feature as part of it.

Cadets will also be able to win awards.

Application

Please see the Invitation Letter and return the application form enclosed with it as soon as possible and no later than Tue 9 May 2017 if you child wants to attend camp.  Applications are on a first come first served basis and camp is open to all cadets and recruits from Portsmouth VCC, both RMVCC and RNVCC.

Cost

The cost of camp is £95 per cadet.  This cost includes:

  • All transport to, from and at camp.
  • All accommodation.
  • Three meals a day for all cadets when located in the camp .
  • Rations for when cadets are on exercise.
  • All equipment (save for minor personal kit list items).
  • Attendance at external and adventure training activities.
  • All insurance, safety and other administrative expenses.

Please note the staff who attend do so from their spare time (and generally this means their work holiday entitlement) and receive no pay whatsoever for attending.  We have compared our cost with other week-long activities and generally we think our fee represents good value for money.

Payments, Cancellations and Refunds

All payments including pocket money and subscriptions (as well as any outstanding joining fees) must be paid by the end of June 2017 please.

Please note that due to the fact that we have to place booking for facilities and activities well in advance, and are unlikely to receive any reimbursement for fewer attendees, we regret that refunds for non-attendance of camp will not be given after 31 May 2017.  If you wish to cancel your child’s attendance before 31 May 2017, we will refund your payments less the deposit and any charges we are unable to claim back from external providers.

Movement Orders

Details of how the cadets will get to and from camp will be issued in July.  Any parent/guardian who wants to drop their child off at camp later or collect them earlier must email the Admin Office so we can discuss suitable arrangements.  We regret that we cant offer a reduced fee for reduced attendance.

Travel, Equipment, Clothing and Administration

These details will be issued later in the Spring.

Advance Party

These details will be issued in due course.  Only those cadets contacted by the Training Officer will be on the Advance Party so if your child is not contacted they will be on the Main Party.

Frequently Asked Questions

Please see below some FAQs to help you:

Can I visit my child at Camp?

No; we find a complete break from parents/guardians is the best way to offset any homesickness.  We regret that our training programme doesn’t allow for a visitors’ day.

What if I need to contact my child?  

Emergency contact numbers will be in the Administration Instruction letter.  Please only contact us in the event of an emergency as our staff will be extremely busy supervising the cadets and making sure they are enjoying camp.

Can cadets take their mobile telephones?

We would prefer it if they didn’t.  We know that social media is an intrinsic part of a child’s life these days but taking a mobile telephone to camp could lead to a number of problems.  Whilst we do all we can to supervise the cadets and ensure discipline we can’t guarantee the security of valuable property all the time.  Also, in the rare of event of something happening at camp (eg: an injury or homesickness) we would rather parents/guardians find out about from the staff so they get a full and accurate picture rather than hearing about it from a brief ‘tweet’ or Facebook post.

Can I bring my child to Camp?  

Preferably not.  However, if you are unable to get your child to Whale Island for the Main Party please let us know as soon as possible.  We can discuss alternative arrangements but please be aware we can not provide additional transport to and from camp.   Also, if your child arrives at camp late or departs early we are unable to reduce the cost of attending.  Please note, some senior cadets may be invited to travel to camp a day early on the Advance Party.

When do the cadets go to Camp?  

Saturday 5 August 2017 returning on Sunday 13 August 2017.  They will depart from HMS Excellent in the morning and return mid-afternoon.

Does my child need a packed lunch for the journey to camp? 

Yes, but no fizzy drinks please.  They can bring up to £4 in extra pocket money for the journey.

What do the cadets wear during the travel to and from camp?

Cadets and staff in the Main Party will travel to and from camp in smart civvies (collar and tie) or uniform – we will let you know in advance.

How do I know what to pack?  

See our Admin Instruction letter once published.

Will my child require bedding?  

Yes; they need to bring a sleeping bag and pillow case for camp; they may also like to bring a single sheet to use as a mattress cover.    An additional pillow and pillow case may also be brought as long as it fits in their luggage.  If your child has a history of bed wetting please also provide a suitable mattress cover and let us know on their camp medical form (we will treat this information as confidential).

Will my child need cutlery.

No but they should bring a plastic mug (not their nan’s best china!).

Do I use my expensive luggage set?  

No; your lugage will be loaded onto a coach and then carried into camp.  It will be placed in a barrack block and probably covered in dust and mud.  Therefore, please use robust but not expensive or valuable suitcases etc.  Please do ensure they are labelled with the cadets name, rank and number, and that a spare padlock (with two keys) is given to staff in a sealable plastic bag (also labelled) when mustering.

Do I need to provide medical and contact information about my child?

Yes; if you have not already sent us a medical and consent form please do so.  If in doubt, email us for clarification.  If we do not have your child’s medical and next of kin/point of contact information, they will not be allowed to attend camp.  Please see our Forms page for the forms required.

What happens if my child doesnt want to do all the activities?

We strongly encourage our cadets to ‘Meet The Challenge!’ and give all the activities a go.  They will be helped and encouraged by our staff and their fellow cadets.  However, if a cadet genuinely doesn’t want to try something (for example, a high ropes course during adventure training) then they will not be forced to do it.

With all these cadets in close proximity what happens about bullying?

We are delighted that the vast majority of our cadets all get on with each other as part of our Cadet Corps Family.  However, sometimes a bit of banter gets out of hand or there are arguments between cadets.  The cadet NCOs act as the first ‘managers’ in controlling this, and if they are unable to deal with an incident they will escalate to the staff.  We do not tolerate bullying of any kind, and if a cadet is found to have bullied another cadet we may ask for their parents or guardians to come to camp to collect them and take them home.  We only do this as a last resort however.

Why do I have to wait for my child to be dismissed once they get back from camp?

It is important that all of our stores are cleaned and put away so they are ready for their next use.  It is also important that our vehicles, especially those borrowed from other organisations, are spotlessly clean before being returned.  We believe the cadets should take responsibility for this, along with the staff, as this is all part of teaching them the basic principles for adult life.  For some staff, camp doesn’t stop there, and indeed our stores team work very hard for several weeks going through all the equipment and making sure its clean and repaired ready for the next time we need it.

If you have any questions about Summer Camp please email them to ports-admin@rmvcc.org.

This page provides information for all Portsmouth VCC personnel attending camp including HMS Excellent RNVCC.  There is only one page so the admin burden is kept to a minimum; RNVCC personnel should continue to refer to this page.

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